When travelling to Nanaimo or Mt. Washington, or within the community, permission is only needed by the homestay family so that you know the plans that your student has for the day. Please be sure that your student has a working cell phone for communicating with you. Please refer to Out-Of-District One Day Checklist below if your student is out of these areas for the day with a friend, or another family.
Overnight stays outside the family home, but within the community (sleep overs), are subject to the approval of the homestay parents, and homestay parents should confirm details with the friend’s parents.
Overnight stays outside of the community are only allowed if the student is with an adult over the age of 25, and permission will only be granted if the ONLINE Student Travel Form (see link on the left) has been completed by the Homestay and this must be sent in 7 days prior to the planned .
Students are not permitted to stay in a hotel by themselves. They must be with a responsible adult.
This form must be completed for student travelling:
– overnight out of district
– home for a vacation
– away with you and your family (trips longer than 3 nights)*
– away with visiting natural family
*You do not need to fill out the online travel form if the student is going away with you overnight for shorter than 3 nights.
Students are not allowed to leave Canada other than on vacation to their homeland (the Online Travel Form is also required 14 days in advance), or with a school organized trip. Each country has different requirements to enter and leave the country so help your student ensure that they have the proper documentation. For example a U.S. Visitors Visa is required to travel to the United States by most countries (Korea, Hong Kong, etc). Contact our office if you need help with this.
Christmas/Spring Break – *If the travel is taking place during a school closure (Winter Break/Spring Break), the forms must be in 7/14 days prior to the start of the break.*If a student is absent from the Homestay during Christmas vacation or Spring Break, full payment is still required and homestays will be paid during this time if the student is returning. Homestays are not paid over the summer, but may set up private payment with the student if the student is staying for the summer. If your student is planning on staying in town during the summer and you are not able to have them stay with you, please contact the Homestay Coordinator and an alternate arrangement will be made.